Expenditure Policy

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effective February 2022

Disclaimer: This policy is not applicable for veterinary authorizations. Refer to the “Veterinary Authorization Policy” for the relevant policy.

Background:

Board members, co-chairs and volunteers may encounter a need to authorize expenditures for the operations of the organization and a prescribed level of authorization for types and values of expenditures is required.

No expenditure can be undertaken until the guidelines of this policy have been met.

The organizational finances and mandate must also be respected when making any such decision, as is covered in this policy.

It is the responsibility of all board members, co-chairs and volunteers to mitigate costs where possible and look for cost saving options and efficiencies – including working collaboratively with other members of the organization.  

Authorization:

$0 - $250 – Co-Chair OR One Board Member (Voting)

$251 - $2,000* – One Board Member (Voting) AND Treasurer

$2,000+ – Full Board Discussion and Vote

* If the board member and Treasurer determine the expenditure is not in the normal course of operations of the organization – a full board discussion and vote can occur to assess if it is in the best interests of the organization to approve the expenditure.

Treasurer

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If you have a passion for cats, are a whiz with numbers, and are excited about the opportunity to give back to a local not for profit, this might be the volunteer opportunity you’ve been searching for!

Role Summary
The Treasurer is a key role on the Regina Cat Rescue’s (RCR) Board of Directors. This volunteer Board role oversees RCR’s financial matters in line with best practice and in accordance with the governing documents and legal requirements. This Board role is responsible to regularly report to the rest of the Board regarding the financial health of the Rescue.

The Treasurer will ensure effective financial measures, controls and procedures are in place for RCR.

Key Responsibilities

●      Overall responsibility for the funds of RCR; ensures a full and accurate account of all assets, liabilities, receipts, and disbursements for RCR are kept in the Corporation’s books

●      Guides the financial related activities of staff and contractors including the Operations Manager and Bookkeeper

●      Submits financial statements for review and discussion at Board Meetings; makes recommendations to guide the financial health of the Rescue

●      Submits an annual report at the Annual General Meeting that includes revenue and expenditure statements and a balance sheet

●      Oversees matters to retain charitable status with the Canadian Review Agency; includes filing the corporate tax return and corporate information return

●      Ensures tax receipts are written for eligible donations

●      Prepares and oversees the budget

●      Chairs the Finance and Revenue Development Committee

●      Performs other duties as assigned by the Board of Directors

Ideal Candidate

●      A CPA or CPA Candidate with 3+ years’ experience in accounting or finance.

●      Previous experience serving on a not-for-profit board is an asset.

●      High level of integrity and ethics.

●      Extremely organized.

●      Keen eye for detail.

●      Passionate about the welfare and well-being of cats.

The Treasurer must provide a Criminal Record Check to hold this volunteer role. They must also purchase and maintain an annual RCR membership during their term on the Board.

If you’re interested in this volunteer board position, please submit your resume to secretary@reginacatrescue.com.

Media Relations and Education

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Purpose

As a member of the Regina Cat Rescue (RCR) Communications team you will take the lead on media outreach and education for the organization.

Benefits to volunteering

  • Opportunity to build your portfolio

  • Meeting new people and foster cats

  • Valuable practice in working with media and developing & implementing education strategies

  • Satisfaction of raising money to help abandoned cats and kittens

 Responsibilities

  • Manage annual communications strategies

  • Act as RCR spokesperson, arrange interviews, do proactive media outreach

  • Copywriting education articles for website and blog, content for brochures

  • Manage photo assignments and manage photographers

  • Promotion online *but not social media* (e.g. posting garage sale on kijiji, upcoming events on the CTV listings, Prairie Dog event listing, QC event listing, etc.)

  • Promotion offline (education articles in local newsletters like Cathedral Village newsletter, North Central newsletter, etc.)

  • Coordinate trade show booths (Feeding Furbabies, Pet Expo, What Women Want, etc.)

  • Oversee quarterly ebulletin including report (new subscribers, unsubscribes, popular content, etc.) and determine/measure appropriate metrics

*Note, if we get enough interested candidates, we may split the role into two based on candidate interests.

Time Commitment

  • Variable - approximately 2-4 hours per week

Knowledge, skills and abilities

  • Commitment to RCR’s mission

  • Very comfortable speaking to media and external partners

  • Access to a computer/internet

  • High attention to detail

  • Proficient writer and editor (CP Style preferred)

  • Great organization skills

  • Great interpersonal communication skills

  • Problem solving and creativity are also helpful

If you’re interested in this position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information.

Data Specialist

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Purpose

The Data Specialist volunteer will be responsible for supporting RCR’s move toward 100% digital operations and ensuring accurate and efficient data collection across the organization, with particular emphasis on the animal rescue stream. As this role will be focused on administrative functions, it would not be working directly with cats or the public directly.

Essential Functions:

  • Manage the existing online database (known as BARRK)

  • Timely and accurate data entry

  • Transition from use of paper records to fully digital processes

  • Work with other co-chairs to revise forms to ensure all desired information is collected

  • Identify any incomplete information and/or discrepancies and assist in resolving such challenges

  • Work with applicable co-chairs to ensure timely and accurate data collection that supports the animal rescue stream

  • Provide input and expertise to assist in expanding the use of BARRK, to include other activity streams in RCR (e.g. donations)

  • Retrieve information from the BARRK database to present to the Board prior to monthly meetings and other requests as required

  • Create a “user” manual for BARRK and train other volunteers on how and when to use it

  • Other digital tasks as required

Education/Experience:

  • High school diploma or equivalent

  • Strong computer skills. Experience with databases is an asset.

  • Organized and detail-oriented

  • Able to work independently and as part of a team. Demonstrate professionalism, good judgement and initiative.

  • Strong interpersonal skills for establishing and maintaining relationships

  • Compassion and empathy for animals and people

  • Experience with process improvement and documentation is desirable

If you’re interested in this volunteer position, please send your resume and cover letter to volunteer@reginacatrescue.com

Social Media Coordinator

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Purpose

As a member of the Regina Cat Rescue (RCR) Communications team you will manage a variety of social media channels including regular posting, responding to inbox messages, and preparing analytics reports.

 Benefits to volunteering

  • Opportunity to build your portfolio

  • Meeting new people and foster cats

  • Valuable practice in production, coordination and writing

  • Satisfaction of raising money to help abandoned cats and kittens

 Responsibilities

  • Manage Twitter, Facebook, Instagram, including responding to direct messages, addressing comments, monitoring for issues

  • Using assets created by the design manager to create posts to support fundraising initiatives, calls for donations (cash or items like KMR kitten formula, etc.), requests for volunteers, sponsorship recognition, education posts (why spay/neuter, cat safety tips, etc.)

  • Responsible for the Metro Pet Market Spay It Forward posts

  • Provides monthly social platform analytics reports (engagement, visits, followers, etc.) to Communications Chair for the board report

 Time commitment

  • Approx. 4 hours per week, dependent on current projects needed

 Knowledge, skills and abilities

  • Commitment to RCR’s mission

  • Strong background in communications

  • Experience working with a wide range of social media channels and tools

  • Access to a computer/internet

  • High attention to detail

  • Proficient writer and editor (CP Style preferred)

  • Great organization skills

  • Good interpersonal communication skills

  • Problem solving and creativity are also helpful

If you’re interested in this position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information. Applicants will be screened for qualifications, and formally appointed by the board once approved.

Website & Design Coordinator

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Purpose

As a member of the Regina Cat Rescue (RCR) Communications team you will produce various digital design content including promotional graphics, image editing, and social media asset creation for fundraising and events.

 Benefits to volunteering

  • Opportunity to build your portfolio

  • Meeting new people and foster cats

  • Valuable practice in production, coordination and writing

  • Satisfaction of raising money to help abandoned cats and kittens

 Responsibilities

  • Add RCR logo to photos of all adoptable cats (including SIF logo for monthly cat)

  • Updates events listing and details including Bingo events, Rider Games, high school football games on appropriate website pages

  • Makes any changes from the Board (policy updates) or other Co-Chairs (volunteer job descriptions, etc.)

  • Keep the online shop up to date in collaboration with Marketing prime

  • Work with consultant web specialists to update design/functionality of the website

  • Prepare monthly report on website stats (unique visitors, etc.) for the board report

  • Design digital assets (Facebook event cover photos, posters, etc.) for fundraising events (50/50 draws, steak dinners, book sales, garage sale, etc.) including brochures/leaflets, and donation label tins

  • Design merch design and coordinate ordering/production, including items for membership recruitment

 Time commitment

  • Approx. 2-4 hours per week, dependent on current projects needed

 Knowledge, skills and abilities

  • Commitment to RCR’s mission

  • Design background with experience using Photoshop and other similar programs

  • Access to a computer/internet

  • High attention to detail

  • Proficient writer and editor (CP Style preferred)

  • Great organization skills

  • Good interpersonal communication skills

  • Problem solving and creativity are also helpful

If you’re interested in this position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information.

Communications and Education Co-Chair - open

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Purpose

As the communications and education coordinator you will work collaboratively with a team of communications volunteers to manage ongoing communications and education needs. You will delegate work flow to appropriate individuals and act as the liaison between communications and various other work groups.

 Benefits to volunteering

  • Opportunity to build your portfolio

  • Meeting new people and foster cats

  • Valuable practice in production, coordination and writing

  • Satisfaction of raising money to help abandoned cats and kittens

 Responsibilities (align with Social Media Coordinator)

  • Act as RCR spokesperson, arrange interviews, do proactive media outreach

  • Manage incoming communications requests from the public and internal teams, and assign them to appropriate communications 

  • Coordinate and act as liaison between Communications team members

  • Project management specific to yearly calendar (planning, strategy, execution, delivery of goods, sales coordination, and results documentation)

  • Manage photo assignments and photographers

  • Coordinate trade show booths (Feeding Furbabies, Pet Expo, What Women Want, etc.)

  • Oversee quarterly e-bulletin including report (new subscribers, unsubscribes, popular content, etc.) for the board report

Time Commitment

  • Approx. 4-6 hours per week, dependent on current projects needed

 Knowledge, skills and abilities

  • Commitment to RCR’s mission

  • Access to a computer/internet

  • Professional communications experience

  • High attention to detail

  • Able to delegate

  • Experience with a variety of social media platforms and tools

  • Proficient writer and editor (CP Style preferred)

  • Great organization skills

  • Good interpersonal communication skills

  • Problem solving and creativity are also helpful

If you’re interested in this position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email communications@reginacatrescue.com for more information. Please note, applicants will be screened according to qualifications, and will be submitted for formal board appointment.

Marketing & Campaign Coordinator

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Purpose

As a member of the Regina Cat Rescue (RCR) Communications team you will create the strategy, plan, and execution of marking and campaign efforts to maximize fundraising initiatives.

 Benefits to volunteering

  • Opportunity to build your portfolio

  • Meeting new people and foster cats

  • Valuable practice in production, coordination and writing

  • Satisfaction of raising money to help abandoned cats and kittens

 Responsibilities

  • Develop, plan, and execute marketing and sales campaigns

  • Manage online shop and store items

  • Promotion online but not social media (posting annual garage sale on kijiji, upcoming events on the CTV listings, Prairie Dog event listing, QC event listing, etc.)

  • Promotion offline (education articles in local newsletters like Cathedral Village newsletter, North Central newsletter, etc.)

  • Copywriting education articles for website and blog, content for brochures

 Time commitment

  • Approx. 2-4 hours per week, depending on projects

 Knowledge, skills and abilities

  • Commitment to RCR’s mission

  • Access to a computer/internet

  • High attention to detail

  • Proficient writer and editor (CP Style preferred)

  • Strong marketing background

  • Great organization skills

  • Good interpersonal communication skills

  • Problem solving and creativity are also helpful

If you’re interested in this position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information.

Admin support - Insurance Forms

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Purpose

As a member of the Regina Cat Rescue (RCR) Pet Rescue team you will complete pet insurance form for adopters of RCR cats who indicate an interest in purchasing pet insurance once the initial 30-day trial period is complete.

Benefits to volunteering

  • Satisfaction of helping adopters obtain veterinary insurance for the cats they adopt and thereby increasing the health of their cat.

  • Help RCR earn commission funds (RCR receives a small commission when an adopter takes out insurance for their).

Responsibilities

  • Complete and submit an insurance application form when an adopter indicates they wish to take out pet insurance following the 30-day trial period.

  • Input data and send an email to the adopters who activate to confirm activation.

Time commitment

  • Varies depending on the number of adopters wishing to take out insurance. But each form takes only a few minutes to complete.

Knowledge, Skills and Abilities

  • Commitment to RCR’s mission

  • Possess a computer and access to the internet

  • Data entry

  • Maintain privacy of each adopter (please review RCR’s privacy policy here)

  • Communications, administrative and organizational skills

If you’re interested in this volunteer position, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information.

Street Team Member

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Purpose

As a member of Regina Cat Rescue’s Street Team, you’re on the front lines of cat rescue. This position involves trapping shy or feral cats with humane traps, coaxing scared cats into carriers or scooping up tame cats. This work can be quick and easy, but more often requires patience and multiple attempts. But at the end of a successful rescue, the cat will be safe and in Regina Cat Rescue’s care or TNR’ed – a rewarding feeling!

Benefits to Volunteering

  • The satisfaction of rescuing cats directly from the street

  • The opportunity to be part of a cat-loving team

  • Increase your knowledge and experience in animal care and humane trapping

Responsibilities

If a cat needs to be rescued from the street, the Pet Rescue or Community Cat Co-Chairs will reach out to members of the Street Team. If you’re able to help, please respond in a timely manner. You will receive the details of the situation (address, location of the cat, description, photos if available, etc.). You may have to pick up a humane trap or carrier on the way to the rescue location. Then you will work to secure the cat – whether by trapping or just coaxing/handling into a carrier.

If you’re trapping, you must monitor the trap. This could involve supervising the trap for several hours. (Further instructions on trapping will be provided.)

If you’re unsuccessful in finding/securing the cat, please let the Co-Chair who assigned the task know.

After the cat is secured, you will be responsible for transporting the cat to foster home, vet clinic or other location as directed by the Co-Chair who assigned you the task.

You may be asked to do visual inspection of the cat for signs of distress, to look for a tattoo, identify any obvious cat concerns like matted fur, ear mites, etc.

Note – Regina Cat Rescue is not able to provide gift-in-kind tax receipts for gas or mileage

Time Commitment

Time commitment varies depending on the cat and situation. Some rescue jobs are quick and may take as little as an hour. Others may take multiple rescue attempts over several days.

Required Knowledge, Skills and Abilities

  • Commitment to RCR’s mission and deep respect for animals

  • Possess an email address and/or cell phone number

  • Access to a car and possess a valid driver’s license

  • Flexible, reliable and good interpersonal communication skills

  • Good judgement and ability to work independently

If you’re interested in being a member of the Street Team, please complete the volunteer application form here: reginacatrescue.com/volunteer-application

Cat Cabby

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Purpose

As a Cat Cabby for Regina Cat Rescue, you’re responsible for picking up and dropping off cats between various veterinary clinics, satellite adoption centres and foster homes.

Benefits to Volunteering

  • The satisfaction of helping rescued cats get the veterinary care they need and helping them find forever homes

  • The opportunity to be part of a cat-loving team

Responsibilities

The Pet Rescue and Community Cat Co-Chairs will maintain the pool of Cat Cabbies. Then, when a cat needs a ride, the details of the task (date, time, address of pick up and drop off, cat’s name, etc.) will be shared with this pool of Cat Cabbies, including you. If you can take on the task, respond asap to confirm you’re taking it on.

Then it’s your responsibility to pick up and drop off the cat punctually ensuring they arrive safely and are passed on to the appropriate person.

Regina Cat Rescue will provide you with a cat carrier to keep on hand (in your car or home) to be used in cases where the cat has no carrier.

Note – Regina Cat Rescue is not able to provide gift-in-kind tax receipts for gas or mileage

Time Commitment

Time commitment varies but would typically requires 30-60 minutes per task. How many tasks you take on per week or month is up to you, but to remain the pool of Cat Cabbies we’d look for each volunteer to take on 1-2 tasks per month.

Required Knowledge, Skills and Abilities

  • Commitment to RCR’s mission and respect for animals

  • Possess an email address and/or cell phone number

  • Access to a car and possess a valid driver’s license

  • Flexible, reliable and available on short notice

If you’re interested in being a Cat Cabby, please complete the volunteer application form here: reginacatrescue.com/volunteer-application or email volunteer@reginacatrescue.com for more information.

Keet

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Keet.jpg

Keet (Aug. 9, 2003 - Nov. 17, 2020)

Beloved “Old Man” Keet died peacefully surrounded by love. He was a loving, sweet companion. He had a knack for offering head bunts when he sensed someone had a bad day. He preferred time with humans to time with my Regina Cat Rescue foster kittens, but he was a gentle teacher and helped them understand how to socialize with other cats and about boundaries. When adopters came over for a meet and greet with one of my foster kittens, Keet would be sure to welcome them at the door where he’d flop over at their feet and require pets before they could proceed. Most of all Keet loved spending time on the balcony in the summer or snuggling up on a lap — or chest, or back or really anywhere he could!

Keet - which is Ukrainian for cat - came to me in 2013 shortly after I had started volunteering with Regina Cat Rescue. It was not a typical situation for RCR. His guardian was going to Saskatoon for cancer treatment and needed someone to look after Keet for the next 3-6 months. I offered to care for him. Four months later I got the call that she had sadly died in treatment and would I keep Keet? So I did and I never regretted it. He brought much love to my life.

Keet is missed every day.

-Rachel

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Rupert

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Rupert was adopted in 2011 from the Saskatoon SPCA. He was a black cat and as such 50% off the adoption price since the shelter was overcrowded. He was the most loving cat and was in our family for 8 years. He loved being outside in the back yard, face bumps, eating, and cuddling. We were so lucky to have him in our lives and he will be forever remembered and loved

Credit Card Policy

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Revised January 29, 2024

  • Regina Cat Rescue (RCR) will hold credit cards (“corporate credit cards”) under the legal name, People for Animals of Saskatchewan (PFA). The number of cards, cardholders and the card limits will be authorized by the Board of Directors.

  • The corporate credit cards must have minimal fees, dependant on bank offerings. 

  • The approval process and dollar threshold outlined in RCR’s Personal Purchasing and Reimbursement Policy also applies to corporate credit card purchases.

  • The Personal Purchasing and Reimbursement Policy outlines purchases that must be paid for, or are eligible to be paid for, with the corporate credit cards.

  • In the event that a vendor does not accept credit cards, the cardholders may pay for purchases personally and be reimbursed in accordance with the Personal Purchasing and Reimbursement Policy.

  • No personal purchases are permitted to be made on the corporate credit cards.

  • Corporate credit cards cannot be passed off to non-cardholders.

  • The corporate credit cardholders must provide an itemized invoice/receipt for each corporate credit card purchase to the Treasurer within one week of the purchase.

  • Credit card statements will be received directly by the Treasurer and must be paid in full before the due date to avoid interest charges.

Personal Purchasing and Reimbursement Policy

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Created July 2020

  • Any approved Regina Cat Rescue (RCR) expenses paid personally by co-chairs and board members (the individual) are eligible for reimbursement.

  • Expense reimbursements will not be issued unless an itemized invoice/receipt with proof of payment (e.g., email confirmation of payment, debit/credit approval slips, till receipts, etc.) is provided.

  • Any expenses that individuals are requesting reimbursement for must be provided, either electronically or through hard copies, to the Treasurer by no later than one month after the purchase is made or one month after the event that the purchase is related to is held. Any invoices received after the one-month period will not be eligible for reimbursement, but the individual can request a gift in kind (GIK) tax receipt. GIK receipts can only be issued for expenses from the past 3 years.

  • Exceptions to the one-month period may be made in extenuating circumstances (ie - death in the family, illness, etc) and will be determined on a case-by-case basis and will require Board approval.

  • The one-month period does not apply to Pet Rescue petty cash reimbursements. However, receipts are still required for petty cash disbursements and reconciliation. Pet Rescue must have all receipts incurred during the fiscal year to the Treasurer by no later than January 31 of the following year.

  • Purchases over $500 require Board approval prior to making the purchase. This threshold applies to any individual purchase.  It also applies to the total cost of an event even if individual components are under the threshold. Purchases over the $500 threshold made without prior board approval may not be eligible for reimbursement and will be decided on a case-by-case basis. To request approval, the individual will send an email to the Treasurer detailing the expense, or, in the case of an event, a budget outlining the expected expenses. The Treasurer will liaise with the Board and provide a response within 48 hours.

  • For circumstances where expenses are regular and recurring throughout the year (e.g., bingo canteen costs) and the individual would like to submit once annually, the individual may submit a request to the Treasurer to do so. If approved, any annual reimbursements must be submitted by no later than January 31 of the following year. If they are received later than January 31, they are no longer eligible for reimbursement but are eligible for a GIK receipt. This will only be allowed for small and steady/predictable expenses that are regularly recurring all year. It does not apply to costs associated with events or large invoices. Annual submissions must be requested and approved by the Treasurer in advance.

  • Reimbursement will be provided via cheque after the Treasurer receives in the receipt(s)/invoice(s) in the subsequent monthly cheque run.

  • Purchases must be paid with the corporate credit card, rather than a reimbursable personal purchase, and in accordance with the Regina Cat Rescue credit card policy, in the following situations:

    • Individuals holding a People for Animals of Saskatchewan credit card must put all their RCR purchases on the credit card regardless of the cost of the purchase;

    • Purchases over $500 made by individuals other than the cardholders must be paid for via a People for Animals of Saskatchewan credit card. The individual must contact the President to make the purchase on the President’s card.

    • Purchases under $500 can still be made on the corporate credit card at the discretion of the card holder.

  • The only individuals eligible to make reimbursable purchases on behalf of RCR are co-chairs and board members. Any other volunteers making purchases on behalf of RCR may only be reimbursed if they have received approval from the Board in advance of the purchase. Volunteers are eligible for GIK receipts for non-reimbursed purchases provided appropriate receipts are provided to the Treasurer. Foster families and community cat feeders will not be reimbursed for food and other cat care costs. They are expected to use the food and supplies provided by RCR. If they purchase food and supplies personally, they are eligible for a GIK receipt rather than reimbursement. 

Conflict of Interest Policy

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The purpose of this policy is to help board members of Regina Cat Rescue to effectively identify, disclose and manage any actual, potential or perceived conflicts of interest in order to protect the integrity of Regina Cat Rescue and manage risk.

Definition of conflict of interest: A situation that has the potential to undermine the impartiality of a person because of the possibility of a clash between the person’s self-interest and professional interest or public interest or a situation in which a party’s responsibility to a second-party limits its ability to discharge its responsibility to a third-party.

The Regina Cat Rescue board members and committee chairs are obligated to disclose any conflicts of interest that they may have, and to comply with this policy to ensure they effectively manage those conflicts of interest as representatives of Regina Cat Rescue.

This policy has been developed because conflicts of interest commonly arise, and do not need to present a problem to Regina Cat Rescue if they are openly and effectively managed. It is the policy of Regina Cat Rescue, as well as a responsibility of the board, that ethical, legal, financial or other conflicts of interest be avoided and that any such conflicts (where they do arise) do not conflict with the obligations to Regina Cat Rescue.

Regina Cat Rescue will manage conflicts of interest by requiring board members and committee chairs to:

  • Avoid conflicts of interest where possible

  • Identify and disclose any conflicts of interest

  • Carefully manage any conflicts of interest

  • Follow this policy and respond to any breaches

The board is responsible for establishing a system for identifying, disclosing and managing conflicts of interest across Regina Cat Rescue and monitoring compliance with this policy to ensure that the policy is operating effectively.

Identification and disclosure:
Board members and committee chairs are obligated to disclose any conflicts of interest they may have, in writing by letter or email, to the board. Any individual who is concerned about a conflict of interest of a board member or committee chair may also provide, in writing, to the board, their concerns about a conflict of interest. If a person suspects that a board member has failed to disclose a conflict of interest, they must notify the board.

Once an actual, potential or perceived conflict of interest is identified, it must be entered into Regina Cat Rescue’s register of interests. This register must be maintained by the board Secretary and record information related to a conflict of interest (including the nature and extent of the conflict of interest and any steps taken to address it).

Confidentiality of Disclosure:
Only board members will have access to the information disclosed.

Management:
Once the conflict of interest has been appropriately disclosed, the board (excluding the board member disclosing and any other conflicted board member) must decide whether or not those conflicted board members should:

  • Vote on the matter

  • Participate in any debate

  • Be present in the room during the debate and the voting

In deciding what approach to take, the board will consider the following:

  • Whether the conflict needs to be avoided or simply documented

  • Whether the conflict will realistically impair the disclosing person’s capacity to impartially participate in decision-making

  • Alternative options to avoid the conflict

  • The possibility of creating an appearance of improper conduct that might impair confidence in, or the reputation of, Regina Cat Rescue

  • Whether it is appropriate for the person conflicted to resign from the board, such as where a conflict is very significant or likely to prevent a board member from regularly participating in discussions.

The approval of any action requires the agreement of at least a majority of the board (excluding any conflicted board member/s) who are present and voting at the meeting. The action and result of the voting will be recorded in the minutes of the meeting.

If the board has a reason to believe that a person subject to the policy has failed to comply with it, it will investigate the circumstances. If it is found that this person has failed to disclose a conflict of interest, the board may take action against them. This may include seeking to terminate their relationship with Regina Cat Rescue.

Florence

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Florence (on right) snuggling with her foster sibling Kiro

Florence (on right) snuggling with her foster sibling Kiro

Oct. 11, 2019 - Feb. 18, 2020

Florence was my foster kitten. I watched her come into this world. Her mom was a stray cat about to burst with kittens and so she did in the warmth and safety of my bathroom. Florence was the perfect kitten. She loved to snuggle above all else. She would even ask for hugs by standing at my feet and or just leaping into my arms. She loved other cats and people. She was adopted on Feb. 14, 2020. Sadly, I received word she died in her forever home just 4 days later due to tragic accident with the family dog.

There are no words to describe how devastated her loss has been. It’s especially hard to think of her in pain and suffering. So please snuggle all your cats in memory of Florence tonight.

-Rachel

Returned cats

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Returned cats policy

If an owner is no longer able to care for a cat adopted from Regina Cat Rescue, RCR will assist in rehoming the cat or will accept the cat back into foster care. If a cat is being returned, owners are asked to provide Regina Cat Rescue as much notice as possible, so we are able to plan for a foster placement for the cat.

Owners surrendering cats previously adopted from RCR will be charged a surrender fee of $50 per cat. This fee helps to cover costs incurred in taking the cat back into foster care, such as temporary boarding, vaccinations and food. If the cat is surrendered within 30 days of adoption, the surrender fee will be waived.